Purchase Card Program Branch

The Purchase Card is a simplified acquisition method, designed to reduce procurement lead time and cost, as well as streamline the payment procedures. You can use the purchase card to accomplish almost all of your purchases under $3,500. If you have questions related to the Purchase Card, please call the Purchase Card Help Desk at (301) 435-6606.

Important: Upcoming Reconciliation Deadlines are July 18th, August 18th and September 18th

   
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Purchase Card Forms 508 Versions
Request for New Purchase Cardholder, dated 1/12/2015   Request for New Purchase Cardholder, dated 1/12/2015 (508 version)  
Request for New Purchase Card Approving Official, dated 10/16/2012   Request for New Purchase Card Approving Official, dated 10/16/2012 (508 version)  
Request for Convenience Checks, dated 10/16/2012   Request for Convenience Checks, dated 10/16/2012 (508 version)  
Purchase Card Change Request Form, dated 1/12/2015   Purchase Card Change Request Form, dated 1/12/2015 (508 version)  
Disputes Form (J.P. Morgan), April 2015   Disputes Form (J.P. Morgan), April 2015 (508 version)  
NBS User Access Form  
Sample Purchase Card Ordering Log, May 2015   Sample Purchase Card Ordering Log, May 2015 (508 compliant version)  


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Institutes/Centers Purchase Card Coordinators


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Purchase Card Guides


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Purchase Card Communications


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Purchase Card Training

The following classes are required for cardholders & card approvers:

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GSA SmartPay Information & Smart Bulletins


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Convenience Checks Issued for Professional Service Orders (PSO)


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NAICS Codes
NAICS Codes are provided by the government so that vendors are able to identify their business type.


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Object Class Codes
Object Class Codes are categories in a classification system that presents obligations by the items or services purchased by the Federal Government.

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Tax Exempt Forms


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Fiscal Year-end Procedures

Please Visit the FY2016 Year End Close SharePoint Site for Additional Information.

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Unauthorized Purchases List

Please see the NIH Purchase Card Supplement Version 6 and the HHS Purchase Card Guide Version 6 for detailed information on prohibited items.


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NBS Purchase Card Website
  • NBS Purchase Card Module  User must click on Production under NBS Acquisition Program Launcher. User must have NBS access in order to launch.
  • NBS Purchase Card Navigational Tools  (Step-by-step instructions for NBS purchase card roles). Includes creating a log, reconciliation process, matching invoices to logs, approving and rejecting a purchase card log, disputing an invoice and how to cancel a purchase card log.
  • NBS Job Aids  (Quick references to include tools on entering property items purchased using a purchase card and how to process credits)

For additional information on how to use NBS, please contact the NIH IT Service Desk at (301) 496-4357.

 


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NIH Sensitive Items
 


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Shipping Cards


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Last Modified On: Oct 02, 2017