The table below lists all supporting documentation that should be included, at a minimum, with the subject action when it is submitted to DAPE for review. Note: DAPE may request additional supporting documentation as required to complete a review.
Please submit documents for review to DAPE@nih.gov.
All Acquisition Strategies and Acquisition Plans should be routed through AMPSS for HCA signature.
Review Type and Required Supporting Documentation are as follows:
Acquisition Strategy
- Overarching IGCE
- Presentation Slides (If the AS requires HHS approval)
Acquisition Plan
- IGCE
- SOW/PWS
- Task Order SOW (if applicable)
J&A/JEFO/LSJ
- IGCE
- Sources Sought Notice (if any)
- Documented review of capability statements (if any were received)
- Pre-solicitation notice (required for J&As only)
- Previously approved J&A/JEFO/LSJ for the same requirement (if applicable)
D&F
- None (DAPE may request supporting documentation as needed)
DECs
(for the use of HHSAR Clauses 352.227-11 Patent Rights – Exceptional Circumstances and 352.227-14 – Rights in Data – Exceptional Circumstances)
- Memo from the CO requesting approval of the DEC
- Copy of HHSAR Clause(s)
Protests to GAO
- See NIH Manual Chapter 6033-1
Ratification
- Copy of an invoice or other documentation, from a third-party, requesting payment for supplies and/or services received and accepted by a government official.
(https://oalmsps.od.nih.gov/OAMP/DSAPS/ASRB/SAPhD/Standard%20Operating%20ProceduresBest%20Practices/Forms/AllItems.aspx?RootFolder=%2FOAMP%2FDSAPS%2FASRB%2FSAPhD%2FShared%20Documents%2FRatification%20of%20Unauthorized%20Commitment&FolderCTID=0x012000A4F2CC768CB2CA43B13E6562751511D0&View=%7BDDF18A29%2D01D8%2D4278%2DA6FE%2D080E292ED678%7D )
Made in America Waivers
- Determination and Finding – Templates are located on max.gov
- BAA/TAA Checklist – Completed by the program office and approved by the Contracting Officer – Templates are located on max.gov
- Market Research Report – Directive and template are located on max.gov. Include when above the SAT
- Sources Sought Notice (if any)
- IGCE – Include when above the SAT
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